Check out these five reasons to use a DMC to help plan your next out-of-town event.
Local Knowledge
When it comes to organizing an event in a different city, having someone with local knowledge to guide you through the process and unravel red tape can be an invaluable resource. A DMC can answer questions you haven’t even considered, such as: Which company has the best buses? Which artist is available for that special evening? Do you need a permit to have a picnic in the local park? Each city has nuances that only locals know, but a DMC can help you navigate potential problems before you even get there.
Local Connections
As well as having knowledge of the city, the DMC will also have connections with local suppliers, which can be a great benefit when planning an event. A reputable DMC will have solid relationships with venues, hotels, tour companies, catering services and more, which can result in more flexibility, better on-site services and even better rates for your group.
Logistics Coordination
Whether for a group of 50 or 500 people, organizing transport, hotel accommodation and meals is challenging – especially in a different city. A DMC can take care of all this for you; They can help organize local transport or transport between the airport and the hotel, as well as all the movements during your stay; The DMC will also be able to help organize hotel accommodation for your group – regardless of size – in an area of the city best suited to the activities planned during your stay;
Event Planning
Whatever the reason for your trip, you’ll need entertainment during your stay, and a DMC can help with the planning; Maybe you’re organizing an awards banquet or a gala; DMC will be able to arrange a fabulous venue, great catering and entertainment for the evening; Or maybe you’re on a team-building trip; Your DMC will be able to help you find the best places in town for team-building activities such as treasure hunts, cooking competitions or painting classes to help your group learn to work better as a team;
Tranquility
Perhaps the greatest benefit of hiring a DMC is having the peace of mind of knowing that there is someone who knows the city and the suppliers who can be your advocate before, during and after your event; DMC will act as your partner on the ground, preparing the ground for the event, ensuring that everything is ready for your group before they arrive; Once on site, the DMC will be your point of contact if problems arise and will be able to help you make changes to the schedule in the event of an emergency; Finally, after your event is over, DMC will still be there to take care of any post-event needs;
So the next time you’re planning an out-of-town event, consider hiring a reliable DMC to help you out; And if you decide to hold an event in the Host City, you can count on Vegas Brazil to take care of all your event needs.
